Modern conference rooms are crucial hubs in any organization where important decision-making and collaboration take place. The right tools can make all the difference, and one indispensable item is the TV.
The TV plays a critical role in meetings, presentations, and video conferencing, so you’ll want to choose the right TV for your conference room.
But this isn’t always easy, and it involves more than just picking a screen you like the look of. There are several factors to consider, from the size of the room to technical requirements.
In this guide, we take a detailed look at everything you need to know about choosing the right conference room television, as well as other considerations like where to position the TV, so you can enjoy the perfect setup.
Incorporating a TV into your organization’s conference room has many advantages. Let’s take a closer look at some of the main benefits:
TVs are popular choices for conference rooms, but a TV may not always be the best choice for your organization.
Another option to consider is a commercial display, which can often be a better option.
Commercial displays offer features like QLED technology for unmatched display quality, superior clarity, wireless screen sharing, and various connectivity options, so they can be seamlessly integrated into your existing ecosystem.
They are available in a wide range of sizes, and they are incredibly versatile, making them an excellent choice for visual experiences.
Alternatively, you may want to consider using a projector instead of a TV. In this case, it’s important to consider the key differences.
When it comes to a projector vs. a TV for conference rooms, TVs have several advantages:
Projectors can sometimes be a better option for particularly large spaces, but you may need to dim the lighting to view them clearly.
Take into consideration the room size, lighting, and how you use the conference room to help you make your decision.
Interactive Displays
For organisations who want a more collaborative and engaging conference room experience, interactive displays are an excellent cutting-edge alternative.
These displays allow you to write, draw, and annotate directly onto the screen which makes them ideal for team meetings and brainstorming sessions.
Some of the key benefits of interactive displays are:
They also come in various sizes to suit different room layouts, and many models are optimised for popular software ecosystems like Microsoft Teams or Zoom, further enhancing their usability in hybrid work environments.
There’s nothing worse than being in a meeting where attendees cannot see the presentation clearly because the size of the TV is wrong. Often, the problem is that it is too small—but it can also be too big for the space.
The correct TV size will ensure that everyone in the room can see the screen without difficulty, so there is no need to squint at a small screen or be in a room that is dominated by an oversized screen, which can be uncomfortable.
So, how should you choose the right screen size for the room?
As a rule of thumb, the size of the TV screen should be about half the room’s length.
So, for a room that is eight feet long, the screen should be four feet diagonally, which is 48 inches. For a room that is 16 feet long, the screen should be 96 inches.
Another general rule to consider when selecting screen size is the number of people in the room. Generally, a 55 inch screen is great for personal offices or meeting spaces for 1 to 2 people, a 65 inch screen is better for rooms with 5-10 people, and rooms for larger groups would do well with a screen size of at least 75 inches.
You should also consider the distance between the farthest viewer and the TV. If they are 14 feet away, the screen size should be about 55 inches. Then increase this size by 10 inches for every extra foot.
One other factor to consider is the information being shared in the room. If the TV will be used to frequently show visuals with graphs and figures, a larger screen is often a better option.
The size of the TV is the most important factor, but it’s not the only one. There are several other things to consider when buying a TV for a conference room.
Aim for a higher resolution for clarity. This will be important when you are displaying detailed content.
Full HD is 1080p, and this is often fine for smaller screens where you are not displaying too many details.
But it’s best to aim for 4K Ultra HD screens, which are excellent for showing smaller details where clarity is important.
There are different display technologies to choose from, and while this is usually not as important as the resolution, it is still a consideration.
LED or QLED is affordable, durable, and bright, making it a good option for general use. However, OLED offers better picture quality and provides a more premium setup.
Most modern TVs come with several connectivity options, like HDMI and USB ports, so you can connect to other devices with ease. Make sure your TV comes with a few of these ports.
Others may include features like built-in Wi-Fi, which may be important for integrating apps and screen mirroring during your meetings.
Your TV will have built-in speakers, and these may be sufficient for a smaller conference room. But if you have a larger room, you should consider an external audio system for better sound distribution.
You want a TV that will last for many years of daily use, so it should be built to a high standard using high-quality components and boast sturdy construction.
When you have chosen the right TV for your conference room, it doesn’t end there. You also need to consider the optimal placement of your TV.
The most important consideration is that all attendees can clearly see the TV without their view being obstructed. This means you will normally want the TV to be in an elevated position.
This will usually involve mounting it on the wall. But how high up should you position it?
What is the ideal height for a TV in conference rooms? The center of the screen should be about eye level when people are sitting down. In practice, this means it will normally be anywhere between 40 and 50 inches from the floor.
This will mean that no one has to strain their necks to view the TV, which can be uncomfortable for longer periods of time.
But that’s not the only consideration. Glare can also be a problem from windows or bright lights, and this will prevent people from seeing the screen clearly. As such, make sure you position the TV where glare does not affect it.
Wherever you position the TV, consider using a wall mount. This will not only save space, but it will also look more professional, and it’s a great option for a more permanent setup.
Alternatively, a TV stand can provide you with more flexibility if you want to move the TV, and it could be a more suitable option for a multi-use room.
Choosing the right conference room television can transform it into a hub of innovation and productivity. But make sure you choose your TV with care.
Take all of the factors in this guide into consideration, from the size of the room to the frequency of usage and the number of viewers.
From hosting a small team brainstorming session to attending regular video conferences, the right TV or commercial display will ensure that every participant stays informed and engaged.
Having the right TV will enable you to create a meeting room that meets your current needs as well as the future needs of your organization - if you are looking for conference room screen solutions, why not compare our products to find the best one for you?
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